July 8-12, 2006
Vienna | Austria

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Frequently
Asked Questions

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Browse through the Frequently Asked Questions (FAQs) to learn more about FENS Forum 2006.


ATTENDEE INFORMATION

Q. Where will the 5th Forum of European Neuroscience be held and what is the address?
A. The Forum will be held in the convention centre “Austria Center Vienna”, Bruno-Kreisky-Platz 1, 1220 Vienna, Austria
Tel.: +43 1 26069 0, Fax: +43 1 26069 303.

Q. As an international attendee, who do I contact for an invitation letter to attend the Forum?
A. Please submit your request for an invitation letter in writing to Mrs. Riedl by email or fax, see contacts.
Please include your complete name, confirmation of registration and abstract submission and an accurate mailing address. Please see detailed information.

Q. Do I have to be a member of FENS to attend?
A. No, but the registration fees are reduced for FENS and SFN members.

Q. Where will the poster sessions be held?
A. The poster sessions will be held in exhibit halls in the Austria Center Vienna.

Q. If I bring my children are they permitted to attend educational and social events with me as well as visit the exhibits?
A. Children must be accompanied by a parent or a guardian during exhibit hours. Parents or guardians may bring children under the age of 18 to educational and social events provided the children do not disrupt the event. Under no circumstances are children under the age of 18 allowed in the exhibit hall during set up and dismantle times.

Q. Whom should I contact to rent a meeting room or conduct a satellite/ancillary event during FENS Forum 2006?
A. You may contact Mrs. Riedl via email, see contacts.

Q. Do I have to register for the Forum 2006 in order to attend a satellite event?
A. No. Satellite and ancillary events are not sponsored by FENS.

Q. Is there a possibility to advertise a non commercial scientific meeting on a display table at the Forum?
A. Yes, upon request. Please use the contact page to submit your request.

Q. Will transportation be provided between hotels and the Austria Center Vienna? Is there a fee?
A. FENS will provide a free ticket for public transport in Vienna (underground, tram and public busses) upon registration. Tickets will be valid for the meeting dates from Saturday, July 8 to Wednesday, July 12, 2006.

Q. Is there parking available at the Austria Center Vienna?
A. Parking for approximately 1000 cars is available at the Austria Center Vienna on hourly or daily basis.

Q. What is the expected Forum attendance?
A. 6.000

Q. Does the Austria Center Vienna offer assistance for visitors with disabilities and special needs and whom do I contact?
A. If you have a disability that will have an impact on your participation in the Forum, please contact the information counter of the Austria Center Vienna.

Q. Will there be a coat and luggage check available in the convention center?
A. There will be a coat and luggage check available in the convention centre.

Q. Is there a business center available for making copies, sending faxes, etc.?
A. For services such as sending faxes or making local or international phone calls, participants can use the post office at the Austria Center Vienna, located next to the main entrance of the building. Photocopies can be made at the information counter of the Austria Center Vienna.

Q. Will the Forum organisers provide an airport shuttle?
A. No. To get to the airport you can choose between a fast train (CAT, 16 minutes), subway, shuttle buses, taxi cabs and limousine service. None will take you any longer than about 25 minutes.

Q. What is the deadline for abstract submission?
A. The receipt deadline for abstract submission is Tuesday, January 31, 2006, 24:00 local time.

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EXHIBITS

Q. I am interested in exhibiting at FENS Forum 2006. Whom should I contact?
A. Please contact The Herlitz Company, using the contact page.

Q. What type of companies exhibit?
A. The general exhibit categories are Biochemicals and Reagents, Computer Related Instruments, Laboratory Equipment and Supplies, Optical/Imaging Instruments, Physiological Instruments, Publishers, Pharmaceutical Companies and Non-Profit Organisations.

Q. When are the exhibits open?
A. Sunday-Tuesday, July 9th-11th   9:30-17:30
    Wednesday, July 12th              9:30-14:00

Q. Is there an exhibit hall only registration fee?
A. No. In order to visit the exhibit hall, you must register for the entire meeting.

Q. Are children allowed in the exhibit hall?
A. Children must be accompanied by a parent or a guardian during exhibit hours. Under no circumstances are children under the age of 18 allowed in the exhibit hall during set up and dismantle times.

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HOUSING & TRAVEL

Q. When can we begin to reserve hotel rooms?
A. The hotel reservation will open on December 1, 2005.

Q. How do I make changes to my hotel reservation?
A. Please contact MONDIAL CONGRESS, using the contact page.

Q. Will I receive a confirmation from the hotel?
A. As soon as MONDIAL CONGRESS has received your payment, a letter of confirmation will be sent by email. It will confirm the name of your hotel, the room rate per night and the duration of your stay.

Q. Will there be a complimentary shuttle service to the convention center?
A. No, but the Forum organisers will provide a free ticket for public transport in Vienna (underground, tram and public busses) upon registration. Tickets will be valid for the meeting dates from Saturday, July 8 to Wednesday, July 12, 2006.

Q. What is the hotel cancellation policy?
A. For cancellations received before May 8th, 2006, an administrative fee of € 50,- will be charged. For cancellations received after May 8th, 2006, deposit payments shall be forfeited. Only written cancellations may be accepted.

Amounts due will be reimbursed after the congress.

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REGISTRATION

Q. How do I register for the Forum 2006?
A. Registration is only possible online via the Forum website http://forum.fens.org/2006.

Q. What are the registration fees and deadlines for the Forum 2006?

Early registration until January 31st, 2006.

Registration fees are the following:

Members
Regular fee: 210 €
Student fee: 90 €

Non-members:
Regular fee: 260 €
Student fee: 110 €

Corporate: 350 €

Technical Workshops: 50 €

Late registration from February 1st to June 23rd, 2006.

Registration fees are the following:

Members
Regular fee: 260 €
Student fee: 130 €

Non-members:
Regular fee: 310 €
Student fee: 160 €

Corporate: 350 €

Technical Workshops: 50 €

Registration will also be possible on-site during the Forum (late registration fees apply).

Please note that the reduced registration fee is only applicable, if it has been credited to the congress account before the deadline January 31st, 2006. Registration before this date, but without payment, is not sufficient for reduction.

Q. What does my registration fee include?
A. Your registration fee includes access to all FENS sponsored sessions, lectures, exhibits, symposia, posters, the programme book; the abstract CD and a free ticket for public transport during the meeting dates.

Q. Can I pay by credit card?
A. Yes, you may pay for registration fees by credit card. The credit cards accepted by the Forum organisers are MasterCard and Visa.

Q. What are the dates of registration?
A.
Early registration:
December 1, 2005-January 31, 2006

Late registration:
February 1, 2006-June 23, 2006

Registration will also be possible on-site during the Forum (late registration fees apply).

Q. Will I receive my badge prior to travelling to the Forum 2006?
A. No. You will receive your badge upon registration on site.

Q. I have lost my badge; what shall I do?
A. You will be able to receive a replacement badge on-site at the registration desk during registration hours. Lost badges are replaced for registered participants presenting an ID, at a replacement fee of 15 €.

Q. I have a question about my registration. Who should I contact?
A. Please contact the Vienna Medical Academy, using the contact page.

Q. What is the cancellation/refund policy?
A. Notice of cancellations must be made in writing by registered letter or fax to the registration office (see contact information above). Please indicate your name, first name, registration number and confidential code.

The date of the postmark or fax ID will be the basis for considering refunds. Registration fees may be refunded after the Forum as follows: Cancellation received before March 31st, 2006 70% refund, after March 31st, 2006 no refund.
If you are 1st author of an abstract and cancel your registration, this abstract will be deleted.

Abstract withdrawal only: In writing only, by post, e-mail or fax to the Registration secretariat (see contact page). State your last name, first name, registration number and confidential code. Withdrawal of an abstract without cancelling registration does not imply refund of the registration fee.

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ABSTRACTS

Q. How to submit my abstract?
A. All abstracts should be submitted electronically on: http://forum.fens.org/2006 between December 1, 2005 and January 31, 2006.

Q. What is the abstract deadline?
A. The receipt deadline for abstract submissions is Tuesday, January 31, 2006, 24:00 h local time.

Q. What is the language used for abstracts?
A. English, as English is the official language of the Forum.

Q. I am having problems with my abstract submission. Who do I contact?
A. If you have any problem, please contact the FENS Forum Server Office via email, see contacts.

Q. How will I know if my abstract has been accepted for poster presentation?
A. There is no procedure for abstract acceptance; once submitted, your abstract is considered as accepted. However,
1) abstracts are checked by an editorial committee to make sure that they comply with ethical guidelines and that they are clearly written. You will be informed by mid-March if there is any problem.
2) abstracts will be definitively accepted on receipt of the payment of your registration fee. At the time of publishing the abstract and programme books, abstracts for which we have received no registration payment will be removed.

Q. Where will abstracts be published?
A. Abstracts will be published in the series FENS Forum Abstracts, volume 3, 2006.
The proper citation for 5th Forum abstracts is:
FENS Abstr. vol 3, Axxx.nn, 2006
where Axxx.nn stands for the abstract number.

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POSTER SESSIONS

Q. How will the poster sessions in Vienna be organised?
A. There will be 7 poster sessions each scheduled for a half day.
Morning session posters should be put up between 08:00 and 08:30 and removed between 13:00 and 13:30.
Afternoon session posters should be put up between 13:30 and 14:00 and removed at 18:30.

Q. What will be the poster board size?
A. The poster board size is 197cm (77,5 inches) width and 120cm (47,2 inches) height (landscape format)!

Q. Where will the poster sessions be held?
A. The poster sessions will be held in exhibit halls in the Austria Center Vienna.

Q. When will I receive information on the date of my poster presentation?
A. You will receive an email with all details concerning your poster presentation around May 15.

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